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USCEI 2014 TERMS & CONDITIONS
In these General Terms & Conditions of Exhibition, the term "Organiser" refers to Johnnette Media & Events
2. UNMANNED SYSTEMS CONFERENCE & EXHIBITION INDIA 2014
In these General Terms & Conditions of Exhibition, the term "USCEI 2014" refers to the UNMANNED SYSTEMS CONFERENCE & EXHIBITION INDIA 2014(called USCEI 2014) conducted by the Organiser.
3. ACCEPTANCE OF EXHIBITION ORDER
The Organiser reserves the right to decline any Exhibition Order. Within a reasonable period of time from receipt by the Organiser of the Exhibition Order Form signed by or on behalf of the Exhibitor, the Organiser will notify the Exhibitor in writing as to whether or not such Exhibition Order is accepted by the Organiser. Until such written notification to the Exhibitor by the Organiser of the Organiser's acceptance of the Exhibition Order, no binding legal commitment shall be deemed to arise on the part of the Organiser. The issuing of an invoice by the Organiser to the Exhibitor in respect of such Exhibition Order shall be sufficient notification to the Exhibitor by the Organiser of the Organiser's acceptance of the Exhibition Order.
All prices are in Indian Rupees(IN) & US Dollars (US$) and include Services Tax. The Organiser reserves the right to vary prices at any time prior to the opening of USCEI 2014 if either:
(a) there are significant increases in the rate of Government taxes or duties, or
(b) there are significant increases in the Organiser's costs in connection with conducting USCEI 2014.
The Deposit is payable by the Exhibitor as security for the Exhibitor's performance of its obligations. Without prejudice to any other rights or remedies available to the Organiser, the Organiser may (and is irrevocably authorised by the Exhibitor to) apply the Deposit in satisfaction (or part satisfaction) of any amounts payable by the Exhibitor, including (without limitation) the exhibition charges payable, any withdrawal, cancellation or postponement charges payable, or any losses, damage, liabilities, costs or expenses the Organiser suffers arising out of any default by the Exhibitor.
6. ALLOCATION OF SPACE
Exhibition space will be allocated by the Organiser to meet considerations of the exhibition layout and any height restrictions. The Organiser, where possible and without any obligation, will endeavour to allocate exhibition space and positioning in accordance with priority of receipt of Exhibition Order Forms. The Exhibitor will be notified of its exhibition space allocation following the closing date for receipt of Exhibition Order Forms. The Organiser reserves the right, at the discretion of the Organiser, to vary exhibition space allocations and positions at any time.
7. PROHIBITION ON ASSIGNMENT
No part of any space allotted to the Exhibitor may be transferred, assigned, sub-let or shared with any other Exhibitor or any other person or corporation or entity without the prior written consent of the Organiser.
8. PRESENTATION OF EXHIBITS
The Exhibitor is required to maintain and staff its exhibits and stands throughout the complete period of USCEI 2014.
The Organiser reserves the right to make any alterations that may be considered reasonably necessary to the nature, method of construction, positions, size of exhibition pavilions, exhibition stands or other exhibition structures or facilities or to make other variations considered reasonably necessary by the Organiser in connection with USCEI 2014.
The Organiser will promulgate Exhibition Regulations for the reasonable conduct of USCEI 2014. The Exhibitor, its agents, contractors and respective Personnel will be subject to, comply with and be bound by the Exhibition Regulations. The Organiser may at any time promulgate such amendments to the Exhibition Regulations, as the Organiser may consider reasonable for the conduct of USCEI 2014, and such amendments will be binding on the Exhibitor, its agents, contractors and their respective Personnel. To the extent of any inconsistency between the Exhibition Regulations and the General Conditions of Exhibition, the provisions of the General Conditions of Exhibition shall prevail.
The control of all aspects of USCEI 2014 is vested in the Organiser. The decisions of the Organiser and its duly authorised officials shall be binding on all Exhibitors, participants, contractors and their respective Personnel. The Organiser shall in its absolute discretion have the right without appeal to resolve any dispute in relation to USCEI 2014 arising from any cause not the subject of an express provision of the Exhibition Regulations or the General Conditions of Exhibition.
12. ACCESS TO USCEI 2014
The Organiser reserves the right (but shall not be under any obligation) to control entry and access to USCEI 2014 and (without limiting the generality thereof) to: -
(i) promulgate Conditions of Entry,
(ii) to refuse entry to any person, to require any person to leave the venue and to physically remove any person from the venue,
(iii) to search all persons entering or at the venue,
(iv) to search all bags, luggage, receptacles, clothing, promotional materials, exhibits, stands, equipment, personal
property and effects entering or at the venue, and
(v) to require the removal of (or to remove) any bag, luggage, receptacles, clothing, promotional material, exhibits, stands, equipment, personal property, effects or other items from the venue.
13. LIABILITIES AND INDEMNITIES
To the extent permitted by law: -
(a) The Exhibitor, its contractors and their respective Personnel participate in USCEI 2014 at their own risk;
(b) No liability will be accepted by the Organiser, its Related Bodies Corporate or their respective Personnel for loss or damage to any exhibit, equipment or other property of the Exhibitor, its contractors or their respective Personnel at any time. (It is recommended that Exhibitors insure their exhibits or other equipment against such loss or damage, including risk of theft, fire, storm, flood and tempest).
(c) No liability will be incurred or accepted by the Organiser, its Related Bodies Corporate or their respective Personnel to the Exhibitor, its contractors or their respective Personnel (and the Organiser, its Related Bodies Corporate and their respective Personnel will be released from all liability to the Exhibitor, its contractors and their respective Personnel) in respect of direct or indirect damage, loss or injury to person or property, howsoever caused, arising from: -
(i) acts or omissions of any person, corporation or entity other than acts or omissions directly and personally committed by the Organiser, its Related Bodies Corporate or their respective Personnel,
(ii) theft, malicious damage, terrorism or other unlawful acts,
(iii) fire, storm, tempest, wind, flood or other weather-related occurrence,
(iv) acts or omissions by visitors, patrons, attendees, invitees, Exhibitors, contractors, suppliers, licensees, performers or other Participants involved with, in or at USCEI 2014, or
(v) acts or omissions of trespassers upon the venue for USCEI 2014 or any part or element thereof
(d) Except where the damage, loss or injury to property or person is:-
(i) directly caused by unlawful or negligent act or omission directly and personally committed by the Organiser, the Organiser's Related Bodies Corporate or their respective Personnel, or
(ii) a direct consequence of a breach by the Organiser of these General Terms & Conditions of Exhibition, the Exhibitor will indemnify, release and hold harmless the Organiser, the Organiser's Related Bodies Corporate and their respective Personnel against and from all claims for direct or indirect damage, loss or injury to property (including the Exhibitor's own and that of third parties) or persons, howsoever and by whomsoever caused, arising out of or related to the participation by the Exhibitor, its contractors or their respective Personnel in or at USCEI 2014.
(e) The Exhibitor will indemnify and hold harmless the Organiser, the Organiser's Related Bodies Corporate and their respective Personnel against and from all direct or indirect damage, loss or injury to property (including the Exhibitor's own and that of third parties) or persons (and all claims in relation to such damage, loss or injury) caused by the Exhibitor, its contractors or their respective Personnel or, without limiting the generality of the foregoing, caused by or arising from:-
(i) breach by the Exhibitor of any provision of the Exhibition Order or these General Conditions of Exhibition, or
(ii) non-compliance by the Exhibitor, its contractors or their respective Personnel with the provisions of any Exhibition Regulations promulgated by the Organiser in respect of USCEI 2014, or
(iii) any negligent or wrongful act or omission of the Exhibitor, its contractors or their respective Personnel.
14. EXHIBITOR'S INSURANCE
The Exhibitor must obtain or provide insurance protection for all third party risks and ensure that the Organiser, its Related Bodies Corporate and their respective personnel are named as insured in the insurance policy covering the Exhibitor's participation in USCEI 2014. The minimum insurance protection which the Exhibitor is required to
obtain or provide in respect of its participation in USCEI 2014 is to be the existing third party insurance of the Exhibitor.
15. WITHDRAWAL BY EXHIBITORS
In the event of the Exhibitor's withdrawal from USCEI 2014, all payments made by the withdrawing Exhibitor shall be forfeited and the Organiser shall be entitled to recover from the Exhibitor all sums remaining unpaid by the Exhibitor to the Organiser. If withdrawal is sought on or before 30 Jun 2014, 50%of the invoiced amount will be recovered. 100% invoiced amount will be recovered on or after 01 Jul 2014. The Organiser may endeavour to re-book any exhibition space, stand, facility, product or service ordered by the withdrawing Exhibitor. However, any such re-booking will not entitle the withdrawing Exhibitor to a refund of payment made, or a release from, any sums for which the withdrawing Exhibitor has become liable.
16. CANCELLATION OF EVENT
In the event of cancellation of USCEI 2014 or any part thereof for any reason whatsoever, the Organiser shall not be under any liability whatsoever for any expenditure, loss or liability incurred by the Exhibitor and the Organiser shall be entitled to retain all sums paid by the Exhibitors or such part thereof as the Organiser, in its absolute discretion, considers necessary to cover the Organiser's expenses incurred with USCEI 2014.
17. VENUE, DATE AND TIMING
The Organiser reserves the right to change the venue, vary the dates, alter the timing or vary the duration of USCEI 2014 at its absolute discretion.
18. CHANGE OF VENUE, DATES AND TIMING
In the event of change in the venue, dates, timing or duration of USCEI 2014 for any reason whatsoever, the Organiser shall not be under any liability whatsoever in respect of any expenditure, loss or liability incurred by the Exhibitor, the Organiser shall be entitled to retain all sums paid by the Exhibitor to the Organiser and the Organiser shall be entitled to recover from the Exhibitor all sums remaining unpaid by the Exhibitor to the Organiser.
If any provision contained in these General Terms & Conditions of Exhibition shall be judged by a Court of competent jurisdiction to be either void or unenforceable, that provision shall be severed from these General Terms & Conditions of Exhibition to the extent to which it is void or unenforceable and the validity or enforceability of the remaining provisions shall not thereby be affected and the remaining provisions of such General Terms & Conditions of Exhibition shall continue in full force and effect.
20. APPLICABLE LAW
The interpretation, construction, performance and adjudication of all legal relationships between the Exhibitor and the Organiser shall be subject in all respects to the laws applicable in the National Capital Region, India. All Exhibitors submit themselves irrevocably to the exclusive jurisdiction of the Courts of India having jurisdiction in that State.
In these General Terms & Conditions of Exhibition:
(a) Words importing the singular number shall include the plural number and vice versa
(b) Words importing any gender shall include each other gender and the neuter
(c) Where any Exhibitor consists of more than one person or corporation or entity or any combination of the preceding the
liability of such persons or corporations or entities or combination thereof shall be joint and several personnel means
(d) All nomenclature is referred to anything that is applicable to the Indian Companies Act 2013.
(e) The term "Participants" shall mean those persons, corporations and entities who are involved in USCEI 2014 other than the Organiser or the Organiser's Related Bodies Corporate.
22. REGISTRATION FEES
All participants must pay the registration fee prior to arrival at the conference venue. Participants are also advised to have a copy of their confirmation details (An email printout of confirmation email) when going to the registration desk at the event just in case they are requested to show proof of the payment on their arrival. All students and professors registering under this category are required to provide their identity from institution/university/college. It is mandatory for all participants to be in possession of identity proof. Contents of Conference Kit are subject to availability of sponsorship for Bags/Folders/Lanyards/T Shirts. USCEI 2014 will not be liable with respect to contents of Conference Kit.
23. DELEGATE/ACADEMIC REGISTRATION CANCELLATION POLICY
Delegate/Academic Registration cancellations must be notified in writing by email to the USCEI Event coordinator to firstname.lastname@example.org Cancellations received 30 working days prior the day of conference will receive a refund of registration fees less an administration charge of 50% of the Conference fee. Cancellations made after, as well as 'no shows', are liable for the full registration fee and no refunds will be made. Participants must make sure they receive an acknowledgement of their cancellation from the USCEI 2014 event Coordinator. Only this will confirm that their request has been received and processed.
24. PERSONAL INSURANCE
USCEI cannot be responsible for healthcare, dental and ambulance services during its conferences. USCEI strongly recommends that participants/individuals take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, USCEI and its local co-organisers accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants/individuals however caused or arising.
25. FREE PASSES
Free Passes are meant for Officers from the Indian Armed Forces, Scientists from all Government agencies and other individuals to whom USCEI has authenticated passes. To avail the same all eligible individuals need to compulsorily register through our website www.johnnetteevents.com, and all are required to prove identity at the conference arrival.
The term Foreign National is referred to any individual who not an Indian citizen. All individuals not citizens of India are considered as Foreign Nationals. All foreign nationals are required to register as delegates and payment to be made in US Dollars ($) only. Foreign nationals serving in the defence forces are to obtain prior permission from their authorities before registering for the event online. All foreign nationals are to be in possession of their Passports at all times for security reasons. The event is organised at an Indian military premises, therefore all foreign nationals need to abide by the rules of the event organiser and venue provider for smooth conduct of the entire event, especially not entering the restricted areas.
We are happy to provide an official letter of invitation to attend Unmanned Systems Conference & Exhibition India 2014 to facilitate visa requests for entry into India for foreign nationals. Please send a request to John Livingstone at email@example.com or send a request by fax to +91 120 6710475. Indian citizen do not need an official letter of invitation to attend USCEI 2014.
For more details on visa for visiting India please click on the link below